- Our Commitment to Privacy
- The Information We Collect
- Retaining Personal Information
- Accuracy of Personal Information
- Securing Personal Information
- Providing Access to your Personal Information
1. Our Commitment to Privacy
2. The Information We Collect
“Personal Information” means information that identifies you or could reasonably be used to identify you and which is submitted to and/or collected by Websites and maintained by ESSA in an accessible form, in the course of our commercial activities. Examples of personal information include your name, your postal address and your telephone number.
Some business contact information, such as your business address or phone number, might not constitute Personal Information. In some cases, we may collect information online about you that is not Personal Information. Examples of this type of information include the type of internet browser you are using, the type of computer operating system you are using and the domain name of the website from which you linked to our Website.
We may collect and maintain the following Personal Information in our files, including but not limited to:
- Your name
- Your mailing address and telephone number
- Your email address
- Information collected using cookies, tracking pixels or other similar technologies
- Any other information affirmatively provided by you
We may collect, use and disclose Personal Information that is reasonably necessary to fulfill the following purposes:
- To assess job applications
- To respond to your inquiries
- To manage our business
- To ensure compliance with the applicable laws and regulations
- To ensure the security and processing of Personal Information
How we respond to Do Not Track Signals
ESSA recognizes and honors automated “do not track” instructions set at the browser level.
We may collect, use or disclose Personal Information without your knowledge or consent in limited circumstances, including:
- When the collection, use or disclosure of Personal Information is required by law, including to comply with a subpoena or court order
- When the Personal Information is available from a public source (e.g., a telephone directory)
- To protect ourselves from fraud
4. Retaining Personal Information
If we use Personal Information to make a decision that directly affects you, we will retain that Personal Information for at least one year so that you have a reasonable opportunity to request access to it. Otherwise, we will retain your Personal Information only as long as necessary to fulfill the identified purposes or another legal or business purpose.
5. Accuracy of Personal Information
We will use commercially reasonable efforts to ensure that your Personal Information is accurate and complete when we use it to make a decision about you or when we disclose it to another organization.
If you wish to request correction of your Personal Information in ESSA’s custody or control, please make your request in writing to the ESSA Privacy Officer at the following address, and provide sufficient detail to identify the Personal Information and the correction or information being sought.
Privacy Officer c/o ESSA Pharma Inc.
999 West Broadway, Suite 720
Vancouver, British Columbia, V5Z 1K5
We may need to verify your identity before correcting your Personal Information in ESSA’s custody or control and reserve the right to not change such Personal Information until your identity is reasonably verified.
If your Personal Information is demonstrated to be inaccurate or incomplete, we will correct the information as required and send the corrected information to any organization to which we may have disclosed the Personal Information. We will note your correction request, regardless of whether a change was made.
6. Securing Personal Information
We seek to protect your Personal Information from unauthorized access, collection, use and/or disclosure. Although we have physical, organizational, and technological security measures in place to protect your Personal Information, we cannot guarantee our security.
We regularly review and update our security policies and controls. Only authorized ESSA employees and our other agents have the right to access and use the Personal Information for the identified purposes.
ESSA also requires its service providers to provide reasonable security measures with respect to any Personal Information being processed by them on behalf of ESSA.
7. Providing Access to Your Personal Information
You have a right to access your Personal Information, subject to limited exceptions. A request to access Personal Information must be made in writing to the ESSA Privacy Officer and provide sufficient detail to identify the Personal Information being sought.
In some circumstances, we may not be able to provide access to your Personal Information. For example, if it contains the Personal Information of other persons, if it constitutes confidential commercial information or if it is protected by solicitor-client or attorney-client privilege, as applicable. If we deny your request for access to, or refuse a request to correct, your Personal Information, we will advise you of the reasons for this refusal and the recourse available to you.
Upon request, we will also tell you how we have used your Personal Information and to whom it has been disclosed, to the extent permitted by applicable law.
A minimal fee may be charged for providing access to your Personal Information. Where a fee may apply, we will inform you of the cost in writing prior to proceeding with the request.
How will I know whether ESSA has updated this policy?